Books that stay current, not just closed at month-end
Invoicing delays, slow collections follow-up, and a backlog of vendor bills all quietly affect cash flow. OrbitReps places dedicated billing specialists who manage accounts receivable and accounts payable on a daily cadence — invoicing promptly, following up consistently, and keeping vendor payments on schedule.
What you get
- A dedicated specialist, not a shared pool
- Trained on your tools during onboarding
- Coverage hours matched to your needs
- Flat monthly pricing, no recruiting fees
- Dedicated success manager included
What billing support from OrbitReps handles
Invoicing
Generate and send customer invoices promptly after work is completed or goods delivered.
Collections follow-up
Follow up on past-due accounts with a consistent, documented process.
Accounts payable
Process vendor invoices, schedule payments, and track due dates to avoid late fees.
Payment posting & reconciliation
Record payments received and reconcile against invoices and statements.
AR aging management
Monitor aging reports and prioritize follow-up by balance and age.
Reporting
Provide regular AR/AP status reports for cash flow visibility.
Daily attention instead of monthly catch-up
Billing tasks are easy to defer because nothing breaks immediately when they're skipped — until cash flow tightens. OrbitReps billing specialists work AR and AP daily, following a defined cadence for invoicing, follow-up, and vendor payments, so balances don't quietly age.
- Daily invoicing and collections follow-up, not monthly batches
- AR aging worked by priority — oldest and highest-value first
- AP scheduled to avoid late fees and capture early-payment discounts
- Trained on your accounting or billing software
Live within 48 hours
Scope the role, meet your match, and get them set up on your systems — most billing & ar/ap placements are working independently within two business days of kickoff.
Billing & AR/AP support is a good fit if
Invoices go out late
after work is completed.
AR aging reports
show balances getting older.
Vendor invoices are processed
in occasional batches.
Collections follow-up
happens inconsistently or not at all.
Cash flow visibility is limited
without regular reporting.
Your team avoids billing tasks
in favor of other priorities.
Frequently asked questions
What accounting software can billing staff use?
We match candidates with relevant accounting and billing software experience and provide onboarding for your specific platform and chart of accounts.
How are collections handled with difficult accounts?
A documented collections process is established during onboarding, including tone, frequency, and escalation criteria for accounts that need management involvement.
Can the same person handle both AR and AP?
Yes, for many businesses one billing specialist can cover both. Higher-volume operations may benefit from separating AR and AP into dedicated roles.
What reporting is provided?
Regular AR aging and AP status reports are provided on a cadence agreed during onboarding — commonly weekly — giving visibility into cash flow without manual compilation.
Ready to add a billing & ar/ap to your team?
Tell us about your business and we'll match you with a candidate who fits — typically ready to start within 48 hours.
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Add a Billing & AR/AP to your team
Tell us about your business and the hours you need covered — a staffing advisor will follow up within one business day with candidate options and pricing.
Talk to an advisor
+1 (000) 000-0000
Email
hello@orbitreps.com
Response time
Within 1 business day, often sooner